Management & Training Corporation Administrative Assistant in Brooklyn, New York

Administrative Assistant

Administrative

Brooklyn, New YorkReqID: 23003

Opening its doors in July 2000, The Brooklyn Job Corps Center has provided no cost vocational training to thousands of youth looking for a better path to success. Where better to start your next best career move than in NYC’s most exciting borough? Connected to Manhattan by the world famous Brooklyn bridge, expect to find a world class music scene in Williamsburg, exciting sports as the home of the NBA’s Nets and NHL’s Islanders, and countless cultural attractions from the renowned Brooklyn Museum to Coney Island.

Description

Position Summary:

Reports to the center director. Responsible for performing a variety of clerical and administrative duties which require extreme discretion, in compliance with government and management directives.

  • Perform a variety of secretarial/clerical duties, including dictation and transcription of correspondence, minutes of meetings, reports and other documents.

  • Receive telephone calls and visitors; tactfully refer them to proper individual if center director is not available.

  • Maintain calendar of events, schedules, and appointments.

  • Coordinate meeting arrangements such as time, place, attendees and matter to be discussed.

  • Maintain correspondence control log, coordinate preparation of special reports; maintain control of reports due in or out of the center.

  • Assist in maintaining central library of required documents, handbooks, directives, and SOPs.

  • Maintain a safe and clean work area that models high standards for a work environment.

  • Act as liaison between center director and center staff, community, corporate office and customers, including Congressional representatives, parents, screening agencies, etc. Use extreme diplomacy and tact and ensure accurate and timely responses to all inquiries.

  • Make recommendation for purchase of equipment/supplies; maintain expense account records, financial reports and confidential files.

  • Maintain tracking system for contractual required approvals, reports, and plans.

  • Participate in Career Development Services System by supporting and promoting the center directorship through excellent customer service and maintaining accurate records.

It is expected that the incumbent shall perform other duties as assigned within his/her capabilities as determined by management.

Education and Experience Requirements:

High school diploma or equivalent and three years related experience. Associate’s degree preferred. Experience with youth, excellent written and verbal communications skills and computer proficiency required. Valid driver’s license with an acceptable driving record, unless waived by management.

Management & Training Corporation is an Equal Opportunity Employer: Minority/Female/Disability/Veteran